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Maintaining Eligibility
Once you have been approved for post secondary education assistance, you must maintain your eligibility for continued assistance.
Please note that it is mandatory for you to make at least one contact per semester with your Education Counsellor. If you have questions then please contact your Education Counsellor.
A summary of how to maintain your eligibility follows:
Full Time Status
If you have been approved for tutorial and/or education allowance as part of your education assistance then you must maintain your full time student status as defined by the post secondary institution that you are attending while meeting at least the minimum definition of full time study established by the G.R.P.S.E.O. for your level of study.
Acceptable Academic Performance
Each year there is increasing demand for post secondary assistance. In order to remain eligible for continued post secondary assistance, and to stand a better chance of continued funding, both full and part time students must maintain an acceptable level of academic performance in terms of specific program requirements and in terms of the minimum requirements set by the G.R.P.S.E.O.
If the post secondary institution that you are attending determines that you do not meet the academic requirements necessary to continue in your program of studies then education assistance will be discontinued.
Any course that is not successfully completed or does not result in credit for the student’s diploma or degree is considered a failure. Also:
(a) a failure of a course that runs over two semesters (eight months) is regarded as two failures (one per semester),
(b) incompletes are counted as failures unless this status is due to an error by the institution,
(c) withdrawals are counted as failures unless you have been able to enrol in an additional course, of equal credit value, within the same academic semester to substitute for the withdrawal,
(d) deferrals are considered a failure. (Also, see the section on overpayments as there are financial implications for failures.)
If a student has too many failures in an academic semester this can result in academic probation as well as priority 7 being assigned. Either situation can negatively impact a student’s funding prospects given the fact that overall requests for funding always exceed available funds.
Where a level 1 or 2 student has three failures in an academic semester, priority 7 and academic probation is assigned by the Education Counsellor. If there are two failures in an academic semester then academic probation is assigned along with a mandatory counselling interview with the student’s Education Counsellor. For one failure in an academic semester, a mandatory counselling interview with the student’s Education Counsellor is required. Level 3 and 4 students with two failures in an academic semester, will be assigned priority 7 and academic probation by the Education Counsellor.
A student placed on academic probation as a result of incompletes or deferrals may have the academic probation lifted in the next consecutive semester if the incomplete or deferral is dealt with and results in a passing grade and credit.
Progress Reports & Transcript
A progress report is required for each academic semester. The deadlines for receipt of these progress reports are:
- January 17th for the September to December semester
- May 17th for the January to April semester
- September 17th for the May to August semester.
The progress report may be a transcript or, if a transcript is not available, a letter from your faculty (Department Chair or Head) indicating that:
(a) transcript is not available, and
(b) that you have successful academic performance to date.
Failure to provide a progress report will result in education assistance being suspended.
An official transcript is also required by July 1st of each year for all students receiving assistance through the G.R.P.S.E.O.
Contact Information
You are responsible for keeping the G.R.P.S.E.O. informed of how you can be reached (phone or current mailing address and email address). If the office is unable to reach you after several attempts, then your education assistance may be suspended. You are required to make at least one contact with your education counsellor per semester to discuss your education progress.
© 2000 GRPSEO. Questions? Please contact info@grpseo.org