WHAT HAPPENS AFTER YOU APPLY?

Check List of Required Documentation for Education Assistance

After you apply, a Funding Advisor will review your application to determine your priority, and what documents are still needed. The Funding Advisor will then email (or mail) you a Check List of Required Documentation which will detail what documents are still needed for the processing of your application. 

PLEASE NOTE: Receipt of a Required Documentation Check List does not mean your application has been approved. It is notification that your application was received and reviewed and more information is needed as noted on the check list.

Please review this list carefully. Failure to submit the items listed on your check list can delay further processing and/or approval of your application. 

DO NOT wait to send in your documents all at once. Send them in as soon as you have them. Funding is limited and receipt of documentation is critical in getting your application approved before funds run out. 
 
You will be asked to provide additional documentation needed for your application via your Check List.  You will only be asked to provide the relevant items needed for your current application. For example, if you are a continuing funded student, you would not be asked for a Letter of Acceptance if you are continuing in the same program as when you first applied.

For a list of possible documentation which may be requested by your Post Secondary Funding Advisor, see page 17 of the Student Policy Guide.
 
Please check with your Post Secondary Funding Advisor if you have any questions about the required documentation.
 
All documentation must be complete and accurate. Omissions and errors will result in:
  • Delay in processing your application. Keep in mind funding is limited and can run out quickly. 
  • Education assistance payments being suspended until documentation is received.
  • Cancellation of budget if all documents are not in by required dates. Please refer to your Check List of Required Documentation for deadline due dates.

Your Post Secondary Funding Advisor will monitor your file and the receipt of the needed documents. When the documents needed in order to recommend your application for approval are received, then your application will be forwarded to the Director of Student Services and Counselling (or the Director’s Designate) for approval processing.  

If funding is no longer available and/or you did not submit the required documentation to process your application, then your Funding Advisor will recommend to the Director that your application be Not Approved. (Any unprocessed applications automatically become dormant at the start of each academic period and are recommended by the Funding Advisors to be Not Approved by the Director.) 

The Director of Student Services and Counselling will review your application for approval or non-approval. All applications are considered according to their Residency Category and Priority.  All approvals are subject to availability of funds.

If your application has been approved, you will be sent an approval package by mail containing the approved copy of the Application for Education Assistance showing your approved education assistance budget for the application along with the duration of assistance.  Approved assistance is subject to you maintaining your eligibility. You’ll also receive a copy of the Request to Consent and Release Information form, and a copy of the Tuition sponsorship letter that has been sent to your institution. (See Section on Approved Applications page 20 in the Student Policy Guide regarding tuition sponsorship letters).  Keep these documents for your records. 

If your application is not approved, you will be sent a copy of your application showing that it was Not Approved and a letter from the Director of Student Services and Counselling or the Director’s Designate indicating the reason it was not approved. Keep these documents for your records.

Your approval package may indicate that additional documents are still needed. For example: An Official transcript is required by August 1st of each year for all students who received funding assistance through the GRPSEO in any of the three prior terms (summer/fall/winter). It must be ordered by the student from their Institution and sent directly to GRPSEO from the Institution. Failure to submit an official transcript by the August 1st deadline date can result in cancellation of an approved Fall or Fall/Winter application. In addition, you may need to hand in your community service activity form by August 1st or if you have just completed high school, your final Ontario Secondary Transcript may be needed by no later than August 1st.  Failure to submit any of the August 1st documents that were requested by GRPSEO by that date will result in cancellation of the approved application.