Once you have been approved for post secondary education assistance, you must maintain your eligibility for continued assistance.
Please note that it is mandatory for you to make at least one contact per semester with your Post Secondary Funding Advisor. If you have questions then please contact your Post Secondary Funding Advisor.
A summary of how to maintain your eligibility follows:
Full Time Status
If you have been approved for tutorial and/or education allowance as part of your education assistance then you must maintain your full time student status as defined by the post secondary institution that you are attending while meeting at least the minimum definition of full time study established by the GRPSEO for your level of study. **Please click here to see the Student Policy Guide for more information
Acceptable Academic Performance
Each year there is increasing demand for post secondary assistance. In order to remain eligible for continued post secondary assistance, both full and part time students must maintain an acceptable level of academic performance in terms of specific program requirements and in terms of the minimum requirements set by the GRPSEO.
If the post secondary institution that you are attending determines that you do not meet the academic requirements necessary to continue in your program of studies then education assistance will be discontinued.
Any course that is not successfully completed or does not result in credit for the student’s diploma or degree is considered a failure and can result in academic probation as well as priority 7 being assigned. Either situation can negatively impact a student's funding prospects given the fact that overall requests for funding always exceed available funds.
Also keep in mind the following:
(a) a failure of a course that runs over two semesters (eight months) is regarded as two failures (one per semester),
(b) incomplete courses are counted as failures unless this status is due to an error by the institution,
(c) withdrawals are counted as failures unless you have been able to enrol in an additional course, of equal credit value, within the same academic semester to substitute for the withdrawal,
(d) deferrals are considered a failure. (Also, see the section on overpayments as there are financial implications for failures.)
When a level 1 or 2 student has 3 failures in an academic semester, priority 7 and academic probation is assigned by the Post Secondary Funding Advisor. If there are 2 failures in an academic semester then academic probation is assigned along with a mandatory counseling interview with the student's Post Secondary Funding Advisor.
**For further information on academic probation please click here for the Student Policy Guide.
Progress Reports & Transcript
A progress report is required for each academic semester. The deadlines for receipt of these progress reports are:
- Feb 1st for the Fall Semester (September to December).
- May 1st for the Winter Semester (January to April).
- Oct 1st for the Spring/Summer Semester (May to August).
The progress report may be a transcript or, if a transcript is not available, a letter from your faculty (Department Chair or Head) indicating that:
(a) transcript is not available, and
(b) that you have successful academic performance to date.
Failure to provide a progress report will result in education assistance being suspended.
An official transcript is also required by August 1st of each year for all students receiving assistance through the GRPSEO.
You are responsible for keeping the GRPSEO informed of how you can be reached (phone or current mailing address and e-mail address). If the office is unable to reach you after several attempts, then your education assistance may be suspended.
Semester Contact Information
In order to maintain funding, it is the student’s responsibility to complete a semester contact. Completing your semester contact during the month of October for the fall semester and completing one in February for the winter semester is the best because by this time you should have a sense of how you are doing in your semester. However, if you are experiencing difficulties, please contact your Post Secondary Funding Advisor sooner.
Your semester contact should address the following:
- How are you doing in each of your courses? Honesty really is the best policy & identify any specific concerns you may have so we may assist you better.
- Have you made any changes in your course load (dropped or added courses)?
- Advise us if you are completing a placement this term and if you need a "Placement Confirmation Letter" sent to you.
- Do you think tutorial assistance is needed for any courses? (Full time students are eligible for a maximum of $150/semester.
- Have there been any changes in your address (mailing & home), phone number, and email address? Where do you want your mail sent? Are you getting your mail in a reasonable time?
**You are responsible for keeping the GRPSEO informed of how you can be reached (phone or current mailing address and email address). If the office is unable to reach you after several attempts, then your education assistance may be suspended. Make sure you check your email regularly!
- Did you remember to opt out of your Health plan? You may have to opt out for the winter semester. Check this with your institution.
- Do you have any questions or concerns that may affect your studies?